Compensation for extra costs when adjusting a student’s study situation

The department or equivalent can be compensated by the Student Services Office, which will draw on the national funding. Only those measures that Umeå University may seek financial support for from Stockholm University, which administers the national funding, are eligible for compensation.

Preconditions for a measure to be entitled to compensation

• National funding can only provide compensation for measures that may be reported within the framework of this national funding. The below table Compensation for extra costs for targeted study support contains a list of these measures, with a brief explanation of each.
• The measures must have been implemented for a student who has a valid decision or recommendation of targeted study support made by a student disability coordinator.
• The department can only seek and internally invoice resources for extra costs that arise in connection with the provision of targeted study support. "Extra costs" refers to the cost of the additional hours that needed to be spent on the student on top of the hours that would normally have been spent on them. Compensation is only awarded after measures have been implemented.
• The delegated decision-maker at the department or equivalent is the person who assesses whether extra costs have been incurred or extra time has been spent.
• If this person deems the student in need of support measures not mentioned in the student's support decision, they can – after discussing the matter with the student – contact the student's coordinator at the Student Services Office.

Routines for compensation from the university-wide funding pot

• The department or equivalent may internally invoice the hours it spent on each measure, as stipulated in the below table Compensation for extra costs for targeted study support, without requesting compensation first.
• The delegated decision-maker at the department or equivalent internally invoices the costs in accordance with the internal purchasing cost levels approved by the Vice-Chancellor. For more details, see the page "Prices for internal purchases" on the staff website.
• Costs may be invoiced three times a year, on 30 April, 31 August and 31 December.
• Invoices must be sent to the Student Services Office, marked with the reference code 7526KDV.
• Corresponding invoicing documentation must be submitted before the actual invoice is sent but no later than 15 April, 20 August or 15 December, respectively.
• Invoicing documentation should only be submitted after the measure has been implemented.

Send all invoicing documentation to the student disability coordinators at Student Services, using the general Contact us form on Umeå University's website.

Invoicing documentation must contain the following:

• the Nais number of the student's support decision;
• which course(s) the invoice refers to;
• the number of hours and hourly rate for the support measures;
• what support measures were taken;
• the name and profession of the person implementing the support;
• the hourly rate to be invoiced, according to the rules on internal purchases; and
• a contact person the coordinator can contact if they have any questions about the documentation.

Routines to seek additional funding

If the department or equivalent has incurred costs that exceed the benchmarks mentioned in the table Compensation for extra costs for targeted study support, the delegated decision-maker at the department or equivalent can seek additional funding from the student disability coordinator.

A request for additional funding must contain the following:

• which course(s) the request refers to;
• what support measures were taken;
• the Nais number of the student's support decision;
• the number of hours the department seeks funding for on top of the benchmarks mentioned in the table Compensation for extra costs for targeted study support;
• the hourly rate to be invoiced, according to the rules on internal purchases; and
• a contact person the coordinator can contact as they look into the request.

Requests must be sent to the student disability coordinators at the Student Services Office, using the general Contact us form on Umeå University's website.

If the request is approved, a regular invoice may be sent to the Student Services Office.

Questions concerning compensation for or the invoicing of extra costs related to targeted study support should be sent to the student disability coordinators at the Student Services Office, using the general Contact us form on Umeå University's website.

Table: Compensation for extra costs for targeted study support

For costs and hours that exceed these benchmarks, the delegated decision-maker at the department or equivalent can seek additional funding from the student disability coordinators.

Note that the number of hours in this table must be exceeded before such a request may be submitted. The department or equivalent may only invoice costs it has actually incurred. Booking a separate room or providing a student with additional time at a computer during monitored written examinations, for example, usually do not require 2.5 hours per student.