Here are some examples of what you might want to store and which services are recommended for the purpose. The recommendation is to use OneDrive to store your own files, this service automatically backs up everything you save there.
| I want to... |
My backup |
Teams, Sharepoint |
OneDrive* |
Skyddade dokument |
| Store personal files |
|
|
X |
X |
| Store common files |
|
X |
|
X |
| Store files with high protection value (for example sensitive personal data, files marked with secrecy) |
|
|
|
X |
| Play stored audio and video |
|
X |
X |
Not able to store or play audio or video |
| Share files within Umu |
|
X |
X |
X |
| Share files with external users outside Umu |
|
X |
X |
X** |
| Edit files simultaneously |
|
X |
X |
X |
| Access files from external location (outside Umu) |
|
X |
X |
X, via VPN |
| Backup my files |
X |
X |
X |
X, If you want to be able to restore your files yourself. Deleted files remain for 90 days. Do not store OneDrive files here. |
* Please observe the Onedrive is for storing your personal files and is connected to your Umu-id user. If your employment comes to an end, your files will be deleted.
** To be able to use Skyddade dokument, the person needs to be connected and have activated multi-factor authentication.
Guide for choosing a file storage service
Make an information classification
An important part of deciding which service to use for storing files is to do an information classification. When making an information classification, you assess what level of protection your files need. This affects which service you can use.
For more information visit the page about information security (Swedish only)
Only use the file storage services that the university recommends
You may only use services for file storage that the university recommends and has a license for. The university's services for file storage have been chosen according to a number of aspects, for example compliance with laws and regulations. You will find a list of our available services further down this page.
This means that you may not use services such as: Dropbox, Box, Google Drive and iCloud.
Consider the purpose of your file storage
When choosing a system, it is also important to consider the purpose of the file storage. This means that you should only use your file storage service according to its purpose and only store the type of files for which the service is intended.
In addition to the file storage services listed above, there are also other platforms where you can store files. For example, in the learning platform Canvas and in Umu play. It is important to only store files in these platforms that is a part of your teaching.
Storing your files in an incorrect way can be a problem, for example, when systems are to be phased out and archived.