Purchasing news
Updated: 04/10/2024
New framework agreements
- Consulting support for premises development and sustainable premises development DIS (contract start 03/01/2023, continuous connection takes place)
- Bus journeys (agreement start 03/01/2024)
- Personal computers (agreement start 03/17/2024)
- Communication solutions (agreement start 06/04/2024)
- Personal computers with product-related accessories and services (agreement start 03/17/2024)
- Battery-powered cleaning machines (agreement start 04/01/2024)
- Photographers (agreement start 04/01/2024)
- Communications Agency (agreement start 04/08/2024)
Information about each framework agreement can be found in the agreement database in e-avrop no later than the day before the start of the agreement.
New rule for procurement and purchasing
The Vice-Chancellor decides to establish Rules - procurement and purchasing to apply from 18 August 2023 and until further notice.
The Financial Office has drawn up a revision of the Purchasing and procurement policy (dnr 200-732-11) and Rule for direct procurement (FS 1.1-1179-16). In the above-mentioned decision, these two documents have been combined into Rule - Procurement and purchasing (FS 1.1-1295-23).
Do you need to buy a product or service?
Using an existing contract or framework agreement means, in most, cases advantages compared to carrying out the procurement yourself. You save time and the financial terms can be more favourable.
1. Select internal resources in the first place
Where the University itself provides goods and services internally, purchases must be made through them in the first instance. Contact the current department / unit for further information.
2. External suppliers in the second place
If there is a need for external purchase of goods and / or services, these must be made from procured contracts and framework agreements. Umeå University has its own framework agreements as well as in collaboration with other universities and The National Procurement Services (Avropa). You can find the university's agreements in the agreement database in E-avrop.
Contracts are binding and must be complied with. The only time it is accepted to go outside the contract is if all contracted suppliers within a framework agreement have declared themselves unable to deliver the desired product or service.
Many of the university's procured goods can be ordered via our e-commerce systems - The Marketplace in Raindance and Wisum (IT-related products).
Purchasing support for products in Wisum is provided by ITS.
Reopening competition
For many of our framework agreements with The National Procurement Services, supplier selection is carried out via a reopening competition (in Swedish Förnyad konkurrensutsättning (FKU)). A reopening competition is an invitation to all of the current framework agreement suppliers to submit tenders according to the terms of the framework agreement and compete again.
The reopening competition will be a mini-procurement that enables a better deal for you as a buyer. The supplier that best meets the buyer's needs and requirements wins the contract.
In order to carry out an FKU from the National Procurement Services, you need to send a procurement request.
What do I do if there is no agreement?
If there is no agreement or framework agreement on the product or service you wish to purchase, a procurement must be carried out. Depending on the value and scope of the purchase, it may be a direct award of contract or a procurement of a contract or framework agreement.
For help and support in carrying out a direct award of contract or a procurement, you will find further information on the Procurement page.