Support for scholarship holders

The purpose of a postdoctoral scholarship is to enable researchers to visit Umeå University and carry out independent research in order to qualify for further training and academic positions.

In Sweden, scholarships are tax free as long as they are given for educational purposes and not compensation for work. Certain conditions and rules apply.

There are two different kinds of scholarships at Umeå University

  • Internal - scholarship paid to you via Umeå University
    Regulated in Rule for scholarships at Umeå University
  • External - scholarhip paid directly to you from the funding body
    Each funding body decides about the conditions and routines (for example Kempestiftelserna, Carl Tryggers Stiftelse)

There are differences between internal and external scholarship when it comes to conditions, payment routines e.g.

Scholarship conditions

The following applies for all scholarships (both internal and external)

  • You cannot work when you have a tax free schoalarship. Teaching and supervising students is regarded as work and therefore not allowed.
  • You are not employed and do not have access to employment benefits such as fitness reimbursement.
  • You cannot recieve any taxed payments during your time as a scholarship holders. If so, you might have to pay tax for all your income.
  • You cannot receive any unemployment benefits after the scholarship ends.
  • You do not have any official parental leave, but instead the scholarship normally continues to be paid out - this can vary depending on research group, department and scholarship foundation.
  • You do not have any official holidays, but are encouraged to take the same amount of time off as employed postdocs - this can vary depending on research group, department and scholarship foundation
  • You do not have any official sick leave, but instead the scholarship normally continues to be paid out.
  • You do not receive any payments into any pension scheme.

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  • You have access to certain parts of the occupational healthcare supply. Feelgood
  • You might have access to national health benefits based on "living in Sweden". Swedish social insurance Försäkringskassan Submit your details to Försäkringskassan to start the assessment.
  • You can be a member with the local union SULF and get some support and have access to some of their member benifits.

Taxation rules

The rules for sholarhips are regulated in the Income Tax Act (1999:1229). The Swedish Tax Agency states that:

A scholarship is tax exempt if

  • it is intended for the education of the recipient or the recipient receives the scholarship for other reasons than the recipient's education such as research
  • disbursements are not made periodically, i.e. disbursed over a period exceeding three years, or monthly exceeding one year
  • the condition that a scholarship does not constitute compensation for work carried out or to be carried out on the disburser's behalf.

The principle is that a scholarship is always taxable if it is tied to the performance of some service in return.

Scholarships paid via Umeå University (internal) are limited to two years.

Scholarships paid by external funders might sometimes continue for a longer time period, make sure that the total time will not exceed the three year rule. If so, your scholarship might be come an object to taxation.

Development plan

To make it clear that the scholarship is intended for further qualifications and does not constitute compensation for work, the head of department is responsible for making sure that a professional development plan is drawn up and a supervisor is appointed. The aim of the plan is to guarantee that the scholarship holder will receive high-quality training, as well as to show that the scholarship is awarded for educational purposes and not as compensation for work.

Draft of a professional development plan for scholarship holders.

Development plan

Management of payment

  • For scholarships disbursed directly to the scholarship holder from a foundation etc., the funding body is entirely responsible for the disbursement process. Some funding organisation will only disburse the scholarship to a Swedish bank account.
  • For scholarships disbursed from Umeå University we are responsible for the disbursement process.

Make sure to get information about the payment routines for your specific scholarship. Ask your PI or HR support at the department.

Contact information

 

Photo:

Torbjörn Forsberg
HR Strategist
Human Resources Office
torbjorn.forsberg@umu.se
📞 090-786 70 80

 

Photo:

Rosita Nilsson
HR Strategist
Human Resources Office
rosita.nilsson@umu.se
📞 090-786 54 69

Rosita Nilsson
6/11/2021