On arrival checklist

Arriving in a new country can be challenging. New routines, unfamiliar rules and situations that might differ from your previous experience. It is of great importance for us that you get a smooth start here and a good introduction at your new workplace.

In addition to the necessary administrative tasks that need to be taken care of on arrival, there are also a lot of private things that needs to be arranged.

COVID-19 test on arrival
If you are entering Sweden from outside the Nordic countries and are not fully vaccinated, you are advised to get tested for COVID-19 on the first and the fifth day of your arrival. Also get tested if you have mild symptoms that could be caused by COVID-19. The test is free of charge, and you can take the sample yourself.

Vaccination on Campus Umeå
Region Västerbotten offers drop-in vaccination against COVID-19 on Campus Umeå for everyone in society – including students and employees. Take your chance to get vaccinated. You find the vaccination centre in the Universum Building.

If you do not have a Swedish personal identity number, you can still use the drop-in vaccination centre and will receive a reserve number from the vaccination centre. 

Information to employees about COVID-19 

Information from Region Västerbotten

Information from the public 

At the university

Your host Department is responsible for arranging your work space, along with an IT account that gives you access to the Internet, email and the University server. If you are employed by the university, you can find more information about the employment, e.g. payment of salaries, hours of work, insurance and pensions, work environment and equal opportunity issues on the staff web.

Aurora - My employment

Step by step - staying 1 year or longer

1. Register as a resident in Sweden
If you are staying longer than one year visit the Tax Agency to apply for a Swedish personal identity number. 

Important information to postdoctoral scholarship holders from an EU country!

When you submit your application, remember to bring with you a S1-certificate or certificate of a private insurance that meets the requirements.

Register in Sweden

2. Apply for a Swedish ID-card
When you have received your Swedish id number you can apply for a Swedish ID-card. You need an ID-card to open a bank account in Sweden with full features. 

Apply for a Swedish ID-card

3. Opening a bank account
If you are staying in Sweden for a longer time we recommend that you open a bank account here.

Please read this information about opening a bank account in Sweden carefully to be well prepared. 

Opening a bank account

4. Get a home insurance
As soon as you have your Swedish id number you should contact an insurance company and get a home insurance. This will give you additional protection when travelling and for things in your home. Ask your HR or supervisor for information about insurance companies.

5. Provide information to the Swedish Social Insurance Agency (Försäkringskassan)
For the Social Insurance agency to determine whether you are social insured in Sweden or not you should send them documentation so they can take a decision in your case. 

Insurance coverage in Sweden

Visit the Migration Agency to leave biometrics 

If you have been granted a residence permit and can enter Sweden without a visa you must book a meeting at Migration Agency Office in Umeå as soon as possible after you have arrived to complete the application and leave your biometrics.
Information about residence permit card

Step by step - staying less than 1 year

1. Apply for a coordination number
Your HR at the department will help you to fill in the forms to apply for a coordination number. You do not have to visit the Tax Agency.

2. Open a bank account
If you are in Sweden for a shorter period of time, it might be easier for you to use your bank account and credit card from your own country. Paying bills with a credit card can be done at Forex Bank.

If you want to open a bank account it is possible without a Swedish personal identification number but you must have a valid passport to identify yourself with. The bank account will have all features except BankID.

Please read this information about opening a bank account in Sweden carefully to be well prepared before you visit the bank.

Opening a bank account

3. Get a home insurance
As soon as you have got your coordination number you should contact an insurance company and get a home insurance. This will give you additional protection when travelling and for your things at home. With a coordination number you will get the basic home insurance. Ask your HR or supervisor for information about insurance companies.

4. Social security and access to health care (Försäkringskassan)
If you come from another EU country you should bring with you an EHIC card that you can use if you need to visit a doctor and pay the same fees as in your home country. If you do not have an EU card you will have to pay full fee for doctors visits and similar. If your accident or illness is assessed to be covered by Kammarkollegiets "insurance for foreign visitors" you can send a claim for reimbursement. Ask your HR or supervisor for help.

Visit the Migration Agency to leave biometrics

If you have been granted a residence permit and can enter Sweden without a visa you must book a meeting at the Migration Agency Office in Umeå as soon as possible after you have arrived to complete the application and leave your biometrics.

Information about residence permit card

Rosita Nilsson
9/23/2021