The University's routines for claiming reimbursement for medical expenses such as visiting a doctor, prescriptions and hospital treatment have changed. This also affects claims regarding fitness reimbursements. Instead of submitting original receipts, it is now sufficient to only scan your receipt and submit it through the staff self-service system PASS.
Reimbursement of medical expenses
From April 2019, any claims for reimbursement of medical expenses should be made through PASS. Examples of claims are medical and hospital treatment as well as prescriptions. The claim should include scanned receipts of prescriptions or medical care that are submitted digitally through PASS to the payroll administration. It is important that you make sure the scanned receipt is clearly legible to the payroll administration. You should no longer submit any original receipts, but please save your receipt at least until you have received your reimbursement.
If you submit an original receipt, the payroll administration will return it to you to scan it yourself.
Further information about Reimbursement of medical expenses can be found on Aurora.
Fitness reimbursement
Claims for reimbursement of fitness activities should also be made by scanning receipts and submitting them through PASS. It is important that you make sure the scanned receipt is clearly legible to the payroll administration. You should no longer submit any original receipts, but please save your receipt at least until you have received your reimbursement.
If you submit an original receipt, the payroll administration will return it to you to scan it yourself.
Further information about Fitness reimbursement can be found on Aurora.
Travel expenses and expenses on behalf of the University
Receipts connected to travel expenses and expenses made on behalf of the University are not affected by the change of routines above. When you have travelled or made purchases out of your own pocket on behalf of the University, you must still scan and submit the claim for reimbursement in PASS and also submit the original receipt together with a printed form. This should be submitted to the person who revises such expenses at your department or office.
Further information about Travel expenses and other expenses can be found on Aurora (in Swedish).
For more information, please contact your payroll specialist:
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