New website for staff 2021–2022

In 2021 and 2022 a new website for staff will be launched. This page provides more information about the changes and how you are affected.

Why is a new website for staff necessary?

The university's website aimed at staff is an important part of our everyday work life and two pilot studies (from 2019 and 2020) show that the current website for staff has a number of flaws. Several functions on the current website for staff are also built on a technical platform that is no longer developed and its support service will soon cease. Whilst certain functions need to be phased out, we are simultaneously giving the entire website for staff a face lift when it comes to appearance, functionality and content. The objective is to make it faster and easier for you to find the information you are seeking.

What will the differences be?

Launching the new website for staff will take place gradually. The first part launched 24 May and will result in some changes in the appearance, functionality and content.

This was included at the launch 24 May

New startpage and new colour

"My startpage" has disappeared, which has been a function on the current website for staff. The new website for staff includes a startpage that is customised to your organisational affiliation. If you enter your organisational affiliation, you will see information, links and news items from your part of the organisation as well as information from the entire university. You make the setting yourself and can change it whenever you like. If you choose not to make a setting, you will see institution-wide content only.

Links to important systems such as webmail, PASS and Canvas will still be available from the startpage regardless of choice of affiliation.

The new website for staff has been coloured differently. Using different colours will mean that the appearance separates the website for staff from umu.se more clearly to make it easier to tell the two apart.

Your profile on the website for staff will be replaced

The function "My Profile" on the current website for staff is replaced by your presentation on umu.se. This simplify for you to keep your information updated, and will prevent duplicates in search results.

Updated search function

The search function will become one for the new website for staff and umu.se, which means that searches will show hits from both websites. In this way, you will be able to find the right match for your search regardless of which website you are on.

The search results will be presented in a way that allows you to see what category of content you have found, for instance a news item, and where the content belongs, for instance to umu.se.

Old news items from both the website for staff and umu.se will be unlisted and will no longer show up when searching so that search results are more relevant and current. You can still find all news items in the web archive.

Web archive for umu.se and the website for staff

Changes to the menu

To avoid duplicates of content, and simplify for you when searching, the content of the website is being reworked. Instead of being organised based on who is providing the information, the new structure and content will be based on you – the visitor of the website for staff. This is enabled by using related content and simplifying the menu navigation.

To show content requiring log in, all you need to do is log in using your Umu-id.

What will happen after the May launch

  • On 30 June, all collaboration sites on the current website for staff will be archived and can no longer be accessed.
  • In 2021–2022, the work continues to improve content, menu structure and search function.
  • The website for staff will eventually be moved to the same technical platform as umu.se.

What do I need to do?

If you are the owner of a collaboration site on the current website for staff, you must remove it or move its content, for instance to Office 365. From 1 May, the collaboration sites was set to "read only", which means that you will not be able to make any updates. The same day was the function My documents phased out. On 30 June, all collaboration sites on the current website for staff will be archived and can no longer be accessed.

Move a collaboration site from Aurora

FAQ about phasing out collaboration sites (In Swedish)

The work to improve structure and content on the website for staff takes place in the cases deemed necessary together with those of you who are editors. We will contact you if your content needs to change or be moved in the menu structure.

How can I give feedback or ask questions?

The team Användarforum för webb (User forum for web) in Teams has been set up so that you can follow the progress of the project, provide feedback and ask questions. The information provided in this team is primarily in Swedish, but questions and comments in English are welcome. By receiving your feedback, we hope to improve our future work. For support queries, please contact Servicedesk.

Användarforum för webb (Teams)

The project to improve the website for staff is run by the Communications Office.

Updates, questions and feedback

Follow the progress of the project, provide feedback and ask questions in the team Användarforum för webb (User forum for web) in Microsoft Teams. The information provided in this team is primarily in Swedish, but questions and comments in English are welcome. For support queries, please contact Servicedesk.

Användarforum för webb (Teams)

Erik Vesterberg
6/11/2021