File storage and documents

There are several aspects to consider when choosing a service for file storage. An important part of the process is to do an information classification, since this affects which system you can use.

If you are looking for services for collecting data (surveys and forms) please visit the page Collect data. If you are looking for services for virtual meetings and digital collaborations, see our page Digital collaboration systems.

Guide for choosing a file storage service

Step 1 - Make an information classification

An important part of deciding which service to use for storing files is to do an information classification. When making an information classification, you assess what level of protection your files need. This affects which service you can use.

For more information visit the page about information security (Swedish only).

Step 2 - Only use the file storage services that the university recommends

You may only use services for file storage that the university recommends and has a license for. The university's services for file storage have been chosen according to a number of aspects, for example compliance with laws and regulations. You will find a list of our available services further down this page.

This means that you may not use services such as: Dropbox, Box, Google Drive and iCloud.

Step 3 – Consider the purpose of your file storage

When choosing a system, it is also important to consider the purpose of the file storage. This means that you should only use your file storage service according to its purpose and only store the type of files for which the service is intended.

In addition to the file storage services listed below, there are also other platforms where you can store files. For example, in the learning platform Canvas and in Umu play. It is important to only store files in these platforms that is a part of your teaching. You can read more in Canvas' terms of use:

Canvas Terms of Use

Storing your files in an incorrect way can be a problem, for example, when systems are to be phased out and archived.

Step 4 – Choose the service that best fills your needs

* Please observe the Onedrive is for storing your personal files and is connected to your Umu-id user. If your employment comes to an end, your files will be deleted.