Current work in Microsoft 365

Read more about projects and changes within our digital workplace Microsoft 365.

 

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We are creating a more cohesive environment by bringing together more technology and services within Microsoft 365. Within that work, several security-enhancing measures are being taken to ensure that laws and regulations are followed.

Ongoing

Changing name from Office 365 to Microsoft 365

Why? To use the same name as Microsoft and others in the industry.

When? Information on Aurora and in instructions will be updated in the fall of 2022. In a transition period, you may see both names "Office 365" and "Microsoft 365". 

Introduction of multi-factor authentication (MFA)

Why? To increase the security of our accounts and systems. MFA provides another layer of protection in the login process.

When? Ongoing during 2022.

Read more about MFA

Migrating email to Office 365

Why? The e-mail is moved from Exchange on prem to the cloud service Office 365, in order to gather the offer within Office 365. That the e-mail is in Office 365 is also a prerequisite for moving the telephony to Teams.

When? Ongoing during 2022.

Read more about email migration to Microsoft 365

Tools to manage your work material securely and accurately in Microsoft 365

Why? To make it easier for you as an employee to manage and share your digital work material in M365 in the right way based on its protection value.

When? Pilot in late 2022 with planned implementation in early 2023.

Change of system for device management

Why? The goal is to have a modern, unified and adaptable platform for the mobile and hybrid office where all devices at Umeå University are managed by Microsoft Endpoint Manager (Intune).

When? A pilot is planned for autumn 2022.

In progress

Migrating telephony from Skype to Teams

Why? Microsoft will not continue to develop Skype and has chosen to develop telephony in Teams instead. Therefore, we will replace Skype with Teams in Microsoft 365.

When? In early 2023

Read more about telephony migration to Teams

Done

Phase out the storage service Box

Why? The same functionality is available within Office 365 (OneDrive) and we phased it out in order to gather the range and have fewer tools, services and systems to manage and maintain competence within.

When? 2020/2021.

Phase out collaboration sites at Aurora

Why? The same functionality is available within Office 365 (Teams and Sharepoint) and we phased it out in order to gather the range and have fewer tools, services and systems to manage and maintain competence within.

When? June 2021.

Phase out gApps

Why? The same functionality is available within Office 365 (OneDrive) and we phased it out in order to gather the range and have fewer tools, services and systems to manage and maintain competence within.

When? April 2022.

Elin Sköld
10/5/2022