Collaborate with groups in Teams

This is what you can do in Teams

• Gather a team
• Chat with the entire or parts of the team
• Have video calls with the entire or parts of the team
• Share, access and edit files securely and simultaneously with your team
• Structuring and distributing tasks with the help of Planner
• Set up channels based upon the needs of the group for a well-structured collaboration
• Invite external members to the group

Create a team

How to create a "team"

All employees can create a team in Office 365.

Meetings in Teams

Teams allows people to hold meetings both within and outside of the organisation. A meeting can include audio, video and file sharing. You can also invite people without a Teams account to a meeting in Teams.

Instructions for meetings in Teams

Team or channel?

A team can consist of several channels. A channel within a team can be dedicated to a certain area, field or project. All members of a team can create a channel in the team.

Overview of teams and channels

Define a purpose

Consider and define the purpose before starting a team or channel. It must be clear to all members of the group what the collaboration aims to achieve.

Name teams clearly

The name of the team or channel must describe the collaboration well. Avoid acronyms and generic names that are not descriptive enough.

Sensitive data and sensitive personal data

Do not publish sensitive data or sensitive personal data

You are not allowed to store sensitive personal data or information that is bound by secrecy in Office 365. For instance, this includes data such as information about a person's health status, protected personal data, tenders and procurements, information about individuals' ethnic origin, political standpoint and sexuality.

Read more about personal data

If you have any questions regarding information security and storage, please contact the IT security function at Servicedesk.