Direct award of contract

Direct award of contract is a procurement without formal requirements or requirements for advertising. A direct award is usually used when the value of what is to be purchased is below the threshold for direct awards of contract, SEK 700,000.

When you are about to purchase goods or services for which the contract value is below the threshold for direct award (SEK 700,000) and no agreement currently exists, it may be possible to carry out a direct award of contract.

Decisions to carry out direct award of contract are the responsibility of the head of department or head of office.

Depending on the contract value, different requirements are set for consultation with the Procurement and Purchasing office as well as documentation of the direct award of contract:

Direct award when contract value is below SEK 50,000:

  • You should ask at least three suppliers and choose the supplier that best meets the requirements.
  • If the contract value is less than SEK 50,000, there are no requirements to document the direct award.

Direct award when contract value is SEK 50,000 - 700,000:

  • You should ask at least three suppliers and choose the supplier that best meets the requirements.
  • If the contract value is SEK 50,000 or more, you need to document the direct award according to "Dokumentation av direktupphandling".
  • The institution / unit that has completed the direct award of contract is responsible for sending relevant documentation to the Registry and Archives for central archiving. In contact with the Registry and Archives, reference must always be made to the current registration number.

Consultation with the Procurement and Purchasing office

Direct award of contract with a contract value between SEK 50,000 - 700,000 must always take place in consultation with the Procurement and Purchasing office. We assesses whether a direct award can be carried out by checking how much goods / services of the same type that have been purchased at the university during the financial year.

In order for your planned purchase to be assessed by us, it is important that you provide as complete information as possible about the purchase. Such as description of the product / service, financing, cost incl. the product / service, shipping, service, etc.

Send your request to carry out a direct award of contract to upphandling@umu.se or itupphandling.ea@umu.se for IT-related products and services.

For questions

Questions regarding procurement and purchasing are sent to upphandling@umu.se.

Questions regarding existing agreements are sent to upp.adm@umu.se.

Questions regarding e-ordering in the Marknadsplatsen are sent to e-bestallning.ea@umu.se.

Questions regarding procurement and terms and conditions of IT-related products and services are sent to itupphandling.ea@umu.se.

Visiting address
University Management Building
Universitetstorget 4, floor 2

5/20/2022