Direct award is a procurement without formal requirements or requirements for advertising. A direct award is usually used when the value of what is to be purchased is below the threshold for direct awards, SEK 615,312.
Purchases made from a framework agreement are never considered direct award of contract. This is called a call-off.
Direct award of contract thus presupposes that there are no procured agreements for the product / service in question. Carrying out a direct award of contract despite the fact that procured agreements exist for the current product / service is therefore not permitted and can result in damages and procurement fines. Decisions to carry out direct award of contract are the responsibility of the head of department or head of office.
When you are about to purchase goods or services for which the contract value over a four-year period is below the threshold for direct award (SEK 615,312) and no agreement currently exists, it may be possible to carry out a direct award of contract. Depending on the contract value there are different requirement for documentation of the direct award:
- Direct award when contract value is below SEK 50,000: You should ask at least three suppliers and choose the supplier that best meets the requirements. If the contract value is less than SEK 50,000, there are no requirements to document the direct award.
- Direct award when contract value is SEK 50,000 - 615,312: You should ask at least three suppliers and choose the supplier that best meets the requirements. If the contract value is SEK 50,000 or more, you need to document the direct award according to "Dokumentation av direktupphandling". Paper copies of the form and appendices are sent to the Procurement and Purchasing office for archiving.
Consultation with the Procurement and Purchasing office
Direct award of contract with a contract value between SEK 50,000 - 615,312 must always take place in consultation with the Procurement and Purchasing office. The Procurement and Purchasing office assesses whether a direct procurement can be carried out. The assessment checks whether the goods and services of the same type that are purchased at the entire University during a financial year are below the direct procurement limit or not.
In order for us to be able to assess your planned purchase and give you our assessment, it is important that you give us as much information as possible about the purchase. Such as description of the product/service, financing, cost incl. the product/service, shipping, maintenance, etc.
Send your request to carry out a direct award of contract to firstname.lastname@example.org.