Office 365 for staff

All members of staff have access to Office 365 from Microsoft. These pages contain information on how to use the various applications in Office 365.

Office 365 contains several applications that can be used to save and store files, process documents, communicate and collaborate with colleagues within and outside of the University.

Upload and store your files in OneDrive

OneDrive allows you to upload and store your own files and folders. 1 TB of personal storage is included.

Learn more about OneDrive

Collaborate with your groups in Teams

Teams is a social collaboration tool in Office 365 that groups can use to get organised, chat and collaborate in various forms.

A group can be an entire department or office, a project group or simply a set of people sharing the same job tasks and have the need to collaborate.

Learn more about Teams

Create a website in Sharepoint

  • Create, store and share content online
  • Build web pages, document folders and lists to share information with others
  • Create feeds such as orders or applications
  • Create a joint calendar for the group/office

Learn more about Sharepoint, Microsoft Support

Work together on digital whiteboards

Whiteboard is a complement to the university's tools for digital meetings. The application facilitates digital collaborations as it makes it possible to create digital whiteboards where you can do post-its, write text, draw and mount pictures and documents. You can use it for example in:

  • Workshops
  • Project planning
  • Group discussions

Learn more about Whiteboard

Word, Excel and Powerpoint

Office 365 also includes the traditional office suite containing Word, Excel and PowerPoint. The applications are linked to your account, not to your device, which means that you can use the applications from any device you like, wherever you are.

More applications in Office 365

Planner allows you to structure and distribute work tasks. OneNote is a digital notebook in which you can write and collect all your notes.

When you log in to Office 365, you will also find other applications available. You are unlikely to use most of these applications, but it can be of use to know that they are there.

If you want to learn more about everything Office 365 has to offer, please go to Microsoft Support.

Office Help & Training


Multifactor authentication

Are you aware that you can activate multifactor authentication for your account in Office 365 to protect your login and stored files? 
Follow this manual to activate multifactor authentication. 


Sensitive data and sensitive personal data

Do not publish sensitive data or sensitive personal data

You are not allowed to store sensitive personal data or information that is bound by secrecy in Office 365. For instance, this includes data such as information about a person's health status, protected personal data, tenders and procurements, information about individuals' ethnic origin, political standpoint and sexuality.

Read more about personal data

If you have any questions regarding information security and storage, please contact the IT security function at Servicedesk.


Frequently asked questions about Office 365

Read frequently asked questions here. 


Log in using your Umu-id and password.

Log in to Office 365


Learn more about Office 365 with the Office 365 user forum.

Användarforum för Office 365

You will find instructions about how to use Office 365 on the university's website Manual.

Office 365, Manual

Microsoft offers lots of self-help user support online. At the bottom of the support page, you can choose between a long list of languages.

Office Help & Training, Office 365

Elin Sköld