Virtual meetings

On this page, you find information about the IT tools and services at your disposal for meeting and collaborating online.

Most of the information that this page links to will be translated into English today, 17 March 2020. Please click the English flag on each respective page to see if the page has been translated. All updates will take place as soon as possible.

By meeting online through digital forums instead of traveling, you contribute to all three aspects of sustainable development, financial savings and social aspects such as time savings.

Which solution should I choose?

Umeå University has several systems that can be used for digital meetings. The number of participants and content of the meeting decides which solution is most suitable.

Teams in Office 365

Teams is a social collaboration tool that can be used by groups to organise, communicate and collaborate in various foms. Teams is an Office 365 application that all employees have access to by logging in using their Umu-id and password.

Teams allows for chats and video conferencing with entire teams or smaller groups. You can also invite external guests to a meeting.

Read more about Teams

Skype

Skype for business is a recommended application for chats and meetings between colleagues within the organisation. When you invite to a Skype meeting with other participants, those who do not have Skype can also connect to the meeting via their mobile phones or computers, wherever they are in the world.

Read more about Skype

Video conferencing

Having facilities with built-in video conferencing systems is recommended for teaching and meetings with more than two parties or with extensive needs for interactivity. At Umeå University, there are around ten bookable rooms with built-in video conference systems (Cisco and StarLeaf).

Read more about video conferencing

Zoom

Zoom is recommended for teaching, lectures and meetings with students and other participants outside of Umeå University. Zoom can also be used by students without the need for an employee to invite to a meeting. Zoom also supports functionality for increased student activity.

Read more about Zoom

Online teaching

The tools available for teaching online can be found under Online teaching.

  Teams Skype Video conferencing Zoom
I want to ...        
Have an audio and video meeting x x x x
Chat x x   x
Show a presentation/share a screen x x x x
Share documents during a meeting x x   x
Manage participants during an ongoing meeting x x   x
Use a reusable web address (URL)     x x
Allow students to set up meetings       x
Allow active participation x     x
Make outgoing phone calls   x x  
Record meetings x x x x
Control who accesses the meeting x x   x
Connection        
Phone in to a meeting x x x x

Umeå University would like to reduce the emissions from travel and transportation. Within the national project Virtual Meetings in Public Agencies, the University is launching an initiative to increase the number of virtual meetings. Digital meetings can be both cost and time efficient. Give it a go!

Related information

Teams: Chat, have video meetings, share and access files

Skype: Voice calls, video calls, chat function, show documents and presentations

Zoom: Video conference and virtual meeting service (replaces Adobe Connect)

Videoconferencing

Ida Åberg
3/17/2020