Reimbursements during sick leave

When you are on sick leave, reimbursements are being paid from the university or from the Social Insurance Agency (Försäkringskassan). This page explains what salary payments you will receive at different stages of a period of sick leave, and what actions you need to take in order to get the reimbursements you are entitled to.

This page was updated in June 2021 based on the special rules, routines and recommendations that apply due to the coronavirus / covid-19. 

Sick pay (first 14 days of sick leave)

During the first 14 days of illness, your reimbursement is paid by the university – this is called sick pay. Sick pay amounts to 80 percent of your ordinary salary.

Qualifying deduction – temporary rules until 30 September 2021

In normal cases, a qualifying period deduction is made, which reduces sick pay by 20 percent of the weekly compensation at the beginning of a period of sick leave.

Due to the corona pandemic, the Swedish government has decided that no deduction will be made for the first day and that the state will pay sickness benefit from the first day of illness. All employees are compensated with a standard amount of SEK 804 before tax.

You must apply yourself to receive compensation for the first day of illness. The university will make the deduction as usual and you need to submit an application to the Swedish Social Insurance Agency to be reimbursed retroactively.

Read more about sick leave

Coronavirus/covid-19 – applicable regulations from the Social Insurance Agency

How to apply for compensation

You apply for compensation using the e-service at the Social Insurance Agency webpage: Log in to my pages (in Swedish). You must have a BankID to be able to log in. 

Umeå University´s organisation number that you need to fill in is 202100-2874

Sickness benefit (sick leave longer than 14 days)

From your 15th day of illness, you will not receive sick pay from Umeå University but instead you need to apply for sickness benefit from the Swedish Social Insurance Agency (Försäkringskassan).

However, Umeå University pays a small compensation corresponding to 10 percent of your salary from the fifteenth to the 365th day of your sick leave.

Read more about sickness benefit Social Insurance Agency 

What compensation do I receive when I am ill? 

Sick-leave payments
Day 1–14
Salary deduction based upon period of absence from work
Sick pay, 80 percent of regular salary
(Qualifying period 3,68% of salary in question.)

Day 15–364
Sickness benefit from the Social Insurance Agency (Försäkringskassan). This under the condition that you have applied for and been approved sickness benefit by Social Insurance Agency
+10 percent of your salary is paid by the university.

Day 365–913
A somewhat lower level of sickness benefit from the Social Insurance Agency. This under the condition that you have applied for and been approved sickness benefit by the Social Insurance Agency.  

How to apply for sickness benefit

When you have been ill for 14 days, Umeå University will send a report about your sick leave to the Social Insurance Agency. You can check whether you employer has submitted a sickness report via My pages (Mina sidor) on the Social Insurance Agency Website.

To approve your application for sickness benefit, the Swedish Social Insurance Agency needs a medical certificate from the 21st day of illness. 

Read more about sickness benefit on the Social Insurance Agency webpage: Sickness benefit for employees

If you fall ill again

If you become ill again within five calendar days from the end of your previous period of illness, days with sick pay in the various periods are added together.

Holiday pay calculation for sick leave

If you are on full-time sick leave for more than 4 weeks, you can earn a holiday for a maximum of 180 sick days. After the 180 days, you only earn holidays during the days you may be working.

Regular rules for qualifying deduction (suspended until 30 september 2021)

In the event of sick leave, the employer makes a so-called qualifying period deduction which reduces the average weekly compensation in the form of sick pay by 20 percent. For the vast majority of employees, the qualifying period deduction corresponds to one working day.

Regular rules for qualifying deduction in the event of returning sick leave (suspended until 30 september 2021)

If a full qualifying deduction was taken from the previous sick-leave period, no further qualifying deduction should be made for the new period. If no full qualifying deduction was taken from the previous sick-leave period, a qualifying deduction should be made for the new period until a full qualifying deduction has been made.

Birgitta Berglund
7/2/2021