Rules and guidelines for education

University rules regarding education in general can be found by following the link below. There you will find for example rules for practise and written examinations, templates for syllabuses, qualification descriptors and guidelines for revision of education programmes (FAKIR).


Rules for education on basic and advanced level


Guidelines for operational plans and annual reports for education programmes and templates for annual reports/operational plans/programme analyses and previous annual reports/operational plans/program analyses can be found here:

Annual reports and operational plans (in Swedish)

Guidelines for course syllabuses


1. Faculty programme directors determine course syllabuses by delegation of authority from the Education Committee as follows:

a) Umeå School of Architecture, Computing Science, Umeå Institute of Design, Mathematics and Mathematical Statistics and Applied Physics and Electronics – determined by Staffan Schedin, faculty programme director.

b) Ecology and Environmental Science, Plant Physiology, Chemistry, Molecular Biology, Science and Mathematics Education and the courses on technical natural sciences year – determined by Susanne Vikström, faculty programme director.

2. Proposals for new/revised course syllabuses must be developed by the department in question and confirmed by the head of department´s decision meeting.

3. New and revised course syllabuses are uploaded to Selma by duly qualified staff in the departments.

a) Use the marking tool in Selma to clarify revisions.

b) Note that new course syllabuses become locked, so that entry requirements can't be linked to the course, even if the course syllabus haven't been determined yet.

4. For basic courses within education programmes, the following applies:

a) If extent, education level, progressive specialisation, main field of study, entry requirements or objectives (FSR) for a course are new or revised, the proposal should be referred to the relevant program director(s).

b) If content, tuition, examination or other regulations for a course are new or revised, the course syllabus does not to be remitted to the program director(s).

5. Definitions of what is considered as a revision of a course linked to an existing course code and when a new course code is required are described in Regler för kursplaner och kurslitteraturlistor på grund- och avancerad nivå (regel, 1.1-2311-18) (in Swedish) with the following clarifications:

a) Changing of the course objective (FSR) normally requires a new course code if the change are not only editorial.

b) Changes in examination only requires a new course code in exceptional cases.

c) Changing of content only requires a new course code in exceptional cases.

6. When a new or revised course syllabus has been confirmed by the dean's decision meeting the faculty programme director is notified by email according to (1.a) and (2.b)

a) A protocol excerpt describing which course the decision concerns is added to the notification.

b) For a new course syllabus the decision is based on information according to the table in Appendix 1, establishing of a new course (in Swedish) together with the course syllabus uploaded to Selma.

c) Upon revision and closing of a course an overall assessment is made based on information reported according to the table in Appendix 2, Revision or closing down of a course (in Swedish) and the course syllabus uploaded to Selma.

d) Upon changes made according to (4.a) referral responses from relevant program director(s) should be attached.

7. The department is responsible for providing a complete basis for the course syllabus sex weeks before the day that the course opens for application on antagning.se.

8. After dealing with a course syllabus the faculty programme directors notify the decision to relevant staff in the department by email. If the programme directors have comments on a proposal for a course syllabus those are added to the email.

9. When closing down a course the following applies:

a) Notify the faculty programme directors which course is to be closed down together with a motivation according to Appendix 2, Revision or closing down of a course (in Swedish).

b) The faculty programme directors remove the course from Selma, which means the course remains in the course archive and no new students can register on the course.

c) Courses within an education programme can not be closed down without contacting the relevant programme director(s) and solving any problems linked to closing the course.

d) If not stated in the course syllabys there is no limit to how long a student can demand to be examined.

e) Students can appeal against the decision to close down a courese to the Higher Education Appeals Board (ÖNH) if they think they have had financial consequences from the closure.

10. The following timetable applies to the course syllabus process:

a) Basic data must be locked in Selma 1,5 years before a course date is announced.

b) The syllabus as a whole must be established and be available no later than the day the course opens for application on antagning.se.*

c) Depending on the time of year the faculty programme directors require 2 weeks to deal with a course syllabus. If the initial proposal from the department has to be adjusted this time will of course be prolonged.

d) Review time for programme director(s) is 1-2 weeks according to (4.a).

 

Guidelines for developing new education programmes or revising existing programs that lead to changes in the qualification descriptor


1. Ideas for new or revised education programmes can be proposed by individuals, departments or other bodies to the faculty's Education Committee.

2. The proposal is evaluated with the faculty compass for education on basic and advanced level and approved/rejected by the Education Committee.

3. Upon approval the Education Committee appoints an investigation group and gives it directives to propose programme syllabus, qualification descriptor and other documents according to the vice-chancellors decision Handläggningsordning för att inrätta, revidera, ställa in eller avveckla kurs, program, huvudområde och lokal examensbeskrivning (FS 1.1-2345-18 Handläggningsordning). (In Swedish)

4. The proposal for new education programme is either approved or rejected by the Education Committee.

5. The proposal for a new education programme is either approved or rejected by the Faculty Board.

6. Upon approval the programme syllabus, qualification descriptor and "Fakir" document constitutes basis for the vice-chancellor's decision to create the programme (at the latest by October 1 the year before the programme is due to start). Proposals för new education programmes are either approved or declined by the vice-chancellor.

7. The Faculty Board determines the programme syllabus (at the latest by March 15 the same year as the programme is due to start)

Guidelines for qualification descripors


1. Programme directors report proposals to revise existing qualification descriptors to the Education Committee. The proposal should be developed in collaboration with the Degree Evalutations Office at Student Services.

2. Proposals for a new or revised qualification descriptor are either approved or declined by the Education Committee.

3. Proposals for a new or revised qualification descriptor are either approved or declined by the Faculty Board.

4. Approved qualification descriptors are submitted to the Degree Evaluations Office.

Faculty rules and guidelines for practice and study trips


In 2014-06-10 the vice-chancellor decided on Rules for practice and study trips (Dnr: 500-1021-13, in Swedish). The rules replace previous rules regarding this. The rules include practise, priority rules, grants and compensation for students.

The rules state that each faculty should have guidelines with specified routines and principles for practice and study trips regarding:

• what applies if the student himself is offered to arrange an internship
• extra travelling to and from the placement
• if elective courses including practise are to be covered by the rules
• specification of priority rules
• which rules apply for practice abroad
• other routines and applications of importance

Rules and guidelines for practice and study trips – Faculty of Science and Technology (in Swedish)

* See Regler för kursplaner och kurslitteraturlistor på grund- och avancerad nivå (regel, 1.1-2311-18) (in Swedish) Section 4.1, if there are special reasons, revision of the syllabus may take place at a later date.

Anna-Lena Lindskog
7/1/2021