Administration process

    When a student applies for a credit transfer, this is received, processed and decided on by Student Services. The administration process involves obtaining the opinion of the relevant faculty, department or equivalent with regard to the content, scope and level of the subject in question. Here you will find a description of how the process works.

    The student will receive a decision regarding credit transfer within 60 days of the date on which the university received a complete application along with the necessary documentation.

    Students will find information about transfer of credits and a link to the application on the student web.

    Activity

    Who does/is responsible for this?

    Comments

    Application

    Applicant (student)

    The application is sent to Student Services.

    Registration of documents

    Student Services

    Officially recorded at Student Services.

    Investigation

    Student Services

    Student Services conducts an investigation as soon as possible.

    Student Services requests any supplementary information from the student.

    In most cases a subject assessment is required. Student Services then sends the case to the faculty/department (equivalent) for their opinion.

    Opinion

    Relevant faculty/department (equivalent)

    As soon as possible, but within four weeks, the relevant faculty/department (equivalent) makes an individual assessment of:

    • course, element or subject
    • level
    • credits

    If the opinion includes the rejection of the application, it must also contain reasons as to why.

    If supplementary information is required before an opinion can be given, the faculty/department (equivalent) contacts Student Services.

    Once the opinion is ready, it is sent back to Student Services.

    Decision

    Student Services

    The degree officer at Student Services makes the formal decision within one or two weeks.

     

    Delivery of the decision

     

    Student Services

    The decision is sent to the applicant and a copy of the decision is sent to the responsible department.

    If the decision goes against the applicant, in whole or in part, he or she must also receive:

    • the reasons for the rejection
    • a description of how he or she can make any appeal (appeal instructions)

     

    LADOK reporting

     

    Student Services

    If the application is approved, the registration of the transfer of credits will be made in Ladok as follows:

    • transfer of credits to a whole course is reported by the Student Services
    • transfer of credits to a module, or part of a module, within a course is reported by the responsible department (or equivalent)

     

    Appeal

     

    Applicant (student)

    If the decision goes against the applicant, in whole or in part, he or she can appeal against the decision. The appeal must be submitted to the Swedish Higher Education Appeals Board (ÖNH) and sent by ordinary post to Umeå University. The university must have received the appeal within three weeks of the date on which the applicant received the decision.

     

    Review

     

    Student Services

    In the event of an appeal, the university can either change its decision in favour of the applicant or uphold its previous decision.

    In the event of a review, Student Services can request a new opinion from the relevant faculty/department (equivalent). This investigation must be carried out quickly (within one week).

    The case will be forwarded, along with an opinion, to the ÖNH for assessment.

    Archiving

    Student Services

    Student Services is responsible for archiving all application documents and decisions. These must be preserved.
    Maria Rudberg
    6/1/2023