Business travel

Each member of staff has a responsibility to plan and conduct business travel as efficiently, economically, safely and environmentally friendly as possible. This page contains information on how to make travel bookings and rules to be aware of.

Book business travel

You can book your business travel through the University's travel agency American Express Global Business Travel (GBT). Trips can be booked via the self-booking portal, a mobile app, email or telephone.

Book train

Train journeys within Sweden can be booked through SJ's widget. Book your train journeys in Europe through Centralens Resebutik.

Travel expenses and allowances

When you travel for work, you may be entitled to a subsistence allowance and/or a salary supplement. These can be either taxable or tax-exempt.

Book taxi

Do you need a taxi from address to address that is not connected to a flight or train journey? Further information about taxi booking can be found on this page.

Book rental car

If you are planning to go by car on a business trip you should book a rental car rather than use your own car.

International business travel

Tips and measures to increase your safety and security in connection with business travel.

Environmental aspects of travelling

Umeå University's environmental policy applies from 1 January 2020. The University wants to contribute to achieving the sustainable development goals of the 2030 Agenda.

When it comes to travel, the starting point is to

  • choose travel-free meetings whenever possible;
  • choose public transport as your first choice of transportation; and
  • travel in the safest, most cost-effective and environmentally friendly way possible.

You are insured during your business trip

Employees of the University and people that work on behalf of the University are covered by the state's business travel insurance that applies to all business trips that you make on behalf of Umeå University, in Sweden and abroad.

More about business travel insurance (Swedish only)

Rules for business travel

The rules for business travel describe what you need to consider when planning and booking a business trip. For example, a bus or train is preferable for travel under 50km, why a rental car is better than taking your own car, and what applies when you collect personal bonuses for travel in the service.

Rules for business travel at Umeå University

Linnea Westberg